Council Management Documents

French River Stewardship Council Constitution

This document is a living document that will from time to time be reviewed and updated by the stewardship council board of directors.

Introduction:

In 1986 the French River was identified as a Canadian Heritage river. It has played an important part in our country’s history and continues to provide recreational and fishing opportunities to residents and to an active tourism industry.

The improved access to the waterfront has seen an increase in the numbers of both seasonal and year round homes. As access highways become 4 lanes this trend can be expected to continue. As more and more developments dot the shoreline the need to protect the river’s ecosystem is heightened.

Those of us who own waterfront property and who benefit from the recreational activities should bring the issue of water quality stewardship to the forefront. To this end the French River Stewardship Council was formed.

Our Mission Statement:

“To protect and improve the overall water quality of the French River”.

Our Broad Objectives:

  • To foster and to create a community ownership of the French River ecosystems.
  • To effectively communicate to our community the value in protecting this resource.
  • To be an organization that seeks to inform, educate and involve the general public.
  • To be an organization that takes the time to gather accurate information.
  • To establish proper protocol and projects to resolve or mitigate proven water quality problems.
  • To involve all interested parties in projects that will improve and protect the water quality of the French River.
  • To work with and in close concert with our municipal , provincial and federal governments in a proactive approach.
  • To provide to our local municipal council and residents regular updates on the progress.
  • To be an organization that is environmentally responsible.
  • The Council Organization:

The council is made up of persons who:

  • have current paid memberships,
  • have seats on the council through association memberships,
  • Or who are government officials.

Board of directors and officers:

The council currently has a board of directors with an elected executive. The current executive will serve a one year term. To ensure continuity other board members will serve up to a three year term with annual elections held during a regularly scheduled membership meeting. The board will have positions available for 12-15 members.

The council board of directors will elect or appoint a council executive from the board of no less than 5 officers. These officers will be responsible for the conduct of the council and its day to day business. They will act as the council’s liaisons with all government officials. The officers will include but not limited to:

  • A President
  • A Vice President
  • A Treasurer
  • A Secretary and
  • A Science Officer.

The council executive will from time to time appoint project teams to carry out specific projects. These teams will complete a project review process and present their findings to the council executive for approval to proceed.

Future terms of office and duties will be developed as needed.

Quorum:

Council meetings that require a decision on financial and project matters will require a quorum of at least 50% plus one council board member.

Membership:

The council board will strive to ensure that membership remains as broad as possible. A nominal membership fee will be reviewed and determined by the council executive, the current fee is $25 per household.

Any member in good standing can have their name put up for a seat on the council board.

The intention of council membership is to represent a wide range of interested stakeholders. Key stakeholder groups are identified as:

  • Local residents and land owners ( cottagers and homeowners)
  • Cottage associations
  • Business interests ( marinas and tourist industries)
  • Municipalities
  • Federal and Provincial governments and their various agents. (MOE, MNR, Public Health, etc.)
  • First Nations

Termination of Membership:

Any member may resign at any time.

By way of a board resolution and vote of two thirds majority membership may be terminated where it can be shown that a member has;

  • Demonstrated neglect of or lack of interest in council matters.
  • Is disruptive or an impediment to council proceedings.
  • Who is philosophically at odds with the council’s stated goals and objectives.

Associate Members:

Organizations such as cottage associations who have provided funding and formally joined the FRSC will be provided with one board seat and their remaining members will be given associate member status. The associate members provided board seats will have full voting rights. Other associate members can become full voting members by paying the membership fee. The FRSC membership listing will show numbers of voting members as well as of associate members.

Associate members can participate at all membership meetings although they cannot vote for board elections. Information on the activities of the FRSC will also be provided to associate members by their associations during their regular meetings, etc.

Voting for board members:

All board members and other paid memberships will be eligible to vote at regular membership meetings. Each membership card entitles the member to one vote.

Meetings:

The frequency of meetings will be determined by the council executive. Currently the council has requested that a minimum of 4 board meetings be held per annum, with annual membership and general public meetings. Executive and project team meetings will be scheduled as needed.

Meeting attendance will be kept by the executive secretary.

“To protect and improve the water quality of the French river”.

Reviewed: October 25, 2008

Updated September 15,2010

French River Stewarship Council – By Law #1

ONTARIO NON-PROFIT CORPORATION

BY-LAW NO. 1

FRENCH RIVER STEWARDSHIP COUNCIL

(hereinafter referred to as the “Corporation”)

INTERPRETATION

1.         Definitions-In this By-law, unless the context otherwise specifies or requires:

(a)       “Act” means the Corporations Act, R.S.O. 1990, chap.C.38 as from time to time amended and every statute that may be substituted therefor and, in the case of such substitution, any references in the By-laws of the Corporation to provisions of the Act shall be read as references to the substituted provisions therefor in the new statute  or statutes;

(b)       “By-law Patent” means any By-law of the Corporation from time to time in force and effect;

(c)        “Letters Patent” means the Letters Patent and any supplementary letters patent of the Corporation;

(d)       “Regulations” means the regulations made under the Act as from time to time amended and every regulation that may be substituted therefor and, in the case of such substitution, any references in the By-laws of the Corporation to provisions of the regulations shall be read as references to the substituted provisions therefore in the new regulations.

(e)       “Special Resolution” means a resolution passed by the directors and confirmed with or without variation by at least two-thirds of the votes cast at a general meeting of the shareholders or members of the corporation duly called for that purpose, or, in lieu of such confirmation, by the consent in writing of all the shareholders or members entitled to vote at such meeting.

2.         Interpretation-This By-law shall be, unless the context otherwise    requires, construed and interpreted in accordance with the following:

(a)       all terms which are contained in the By-laws of the Corporation and which are defined in the Act or the Regulations made there-under shall have the meanings given to such terms in the Act or such Regulations;

(b)       words importing the singular number only shall include the plural and vice versa; and the word “person” shall include corporations, partnerships, syndicates, trusts and any number or aggregate of persons;

(c)        the headings used in the By-laws are inserted for reference purposes only and are not to be considered or taken into account in construing the terms or provisions thereof or to be deemed in any way to clarify, modify or explain the effect of any such terms or provisions.

HEAD OFFICE

3.         Head Office-The head office of the Corporation shall be in the place where the Letters Patent provide, subject to change by special resolution.

SEAL

4.         Seal-The seal of the Corporation, if any, may be approved by resolution of the board of directors.

MEMBERSHIP

5.01    Qualification-Membership in the Corporation shall be available to those persons and organizations who are interested in furthering the objects of the Corporation as contained in its letters patent and whose application for admission as a member has received the approval of the board of directors. The board of directors may also pass membership policies, providing, among other things, for the admission of members by the Secretary of the Corporation.  Each member shall be promptly informed by the Corporation of their admission as a   member.  Each member shall be entitled to one (1) vote at meetings of the members of the Corporation. There shall be no dues or fees payable by members except such, if any, as shall from time to time be fixed by the board of directors.  The Secretary of the Corporation shall notify the members of the dues or fees at any time payable by them and, if any are not paid within three (3) months of the date of such notice the members in default shall thereupon automatically cease to be members of the Corporation.

5.02    Classes of Membership-There shall be two classes of membership in the corporation namely:

a)         Ordinary members,

b)         Organizational group members representing defined geographical sides of the French River and Georgian Bay. Until changed by resolution of the board of directors the organizational group members shall be:

a) The Upper French River Cottagers Association;

b) The French River Deltas Association;

c) The Eastern Georgian Bay Stewardship Council

5.03    Cancellation or Refusal of Membership-The board of directors may cancel the membership of or refuse membership to any individual or organization whose actions are contrary and harmful to the objectives and    policies of the Corporation.  The board shall notify the individual or organization in writing that his or her or its membership has been    cancelled or refused.  The individual or organization shall have thirty (30) days to appeal the cancellation of or refusal of membership, in writing, to the board for consideration.

5.04    Termination of Membership-The interest of a member in the Corporation is not transferable and lapses and ceased to exist:

a.         upon death of the member or in the case of an organization upon its dissolution;

b.         if the member’s membership is not renewed either before its expiration or within the three (3) month period following its expiration;

c.         when the member ceases to be a member by written resignation delivered to the Secretary of the Corporation; or

d.         as otherwise provided in these By-laws.

MEMBERS’ MEETINGS

6.         Time and Place of Annual Meeting Subject to compliance with Section    293 of the Act, the annual meeting of the members shall be held on such day in each year and at such time and place as the board of directors may by resolution determine provided that the annual meeting shall be held within five (5) months of the financial year end of the Corporation.  On proper notice, the members may consider and transact any business either special or general at any meeting of the members.

7.         Annual Meetings - At every annual meeting, in addition to any other business that may be transacted, the report of the directors, the financial statements and the report of the auditors or accountants shall be presented and the directors shall be elected and auditors or accountants appointed for the ensuing year.  The members may consider and transact             any business either special or general at any meeting of the members. Non-members may be invited to attend the annual general meeting as guests of the Corporation at the discretion of the chairperson of the meeting, but they shall have no voting rights at the meeting.  The chairperson of the meeting may declare certain business of the Corporation to be of such a confidential nature that it requires that the business be addressed during an in camera session of the meeting.  In that event, any guests present at the meeting will be asked to leave for      the in camera portion of the meeting.

8.         Special General Meetings - Other meetings of the members may be convened by order of the President or Treasurer or by the board of directors at any date and time and such meetings shall be held at a place as determined by the board of directors.  The board of directors shall call a special general meeting of members on written requisition of not less than 25% of the members.

9.         Notice - Subject to Section 133(2) of the Act, twenty-one (21) days’ written notice shall be given in the manner specified in paragraph 48 to each member of any annual or special general meeting of members.  Notice of any meeting where special business will be transacted shall contain sufficient information to permit a voting member to form a reasoned judgment on the decision to be taken.

10.       Waiver of Notice - A member and any other person entitled to attend a        meeting of members may in any manner waive notice of a meeting of          members and attendance of any such person at a meeting of members            shall constitute a waiver of notice of the meeting except where such             person attends a meeting for the express purposes of objecting to the         transaction of any business on the grounds that the meeting is not lawfully       called.

 

11.       Error or Omission in Giving Notice-No error or omission in giving notice             of any annual or special meeting or any adjourned meeting of the          members of the Corporation shall invalidate any resolution passed or any    proceedings taken at any meeting of the members.

 

12.       Quorum-A quorum at any meeting of the members (unless a greater          number of members are required to be present by the Act, Letters Patent           or these By-laws) shall be 10 members present in person.  No business          shall be transacted at any meeting unless the requisite quorum is present             at the time of the transaction of such business.  If a quorum is not present             at the time appointed for a meeting of members or within such reasonable        time thereafter as the members present may determine, the persons        present and entitled to vote may adjourn the meeting to a fixed time and         place but may not transaction any other business and the provisions of     paragraph 56 with regard to notice shall apply to such adjournment.

 

13.       Chairperson of the Meeting-The chairperson of any meeting of members            shall be the President or, in his or her absence, a Vice-President.  In the             event that the President is absent and there in no Vice-President present, the persons who are present and entitled to vote shall choose another          director as chairperson of the meeting and if no director is present or if all the directors present decline to take the chair then the persons who are    present and entitled to vote shall choose one of their number to be   chairperson.

 

14.       Adjournment-The chairperson of any meeting may with the consent of     the meeting adjourn the same from time to time to a fixed time and place            and no notice of such adjournment need be given to the members.  Any          business may be brought before or dealt with at any adjourned meeting             which might have been brought before or dealt with at the original meeting           in accordance with the notice calling the same.

 

15.       Voting of Members-Every question submitted to any meeting of members            shall be decided in the first instance on a show of hands by a majority of         votes   unless otherwise specifically provided by the Act or by these by-           laws.  In the case of an equality of votes the chairperson of the meeting          shall both on a show of hands and at a poll have a second or casting vote            in addition to the vote or votes to          which the chairperson may be otherwise           entitled.  No member shall be entitled to       vote at meetings of members of    the Corporation unless the member has paid all membership fees, if any,    then payable by the member.  A member will be considered to be in good             standing if the member has renewed the member’s membership prior to its            expiry, or within three (3) months following the      expiration of the       membership.  If a member allows the member’s membership to expire for    more than three (3) months and such person wishes to be a member of     the Corporation, then he or she will be required to apply as a new member      to join             the Corporation.   An Organizational Group Member (O.G.M.) shall          vote by means of a delegate appointed or elected by an O.G.M. to the satisfaction of the board of directors to represent that respective O.G.M. .    The delegate shall           himself be a member of the Corporation.

 

At any meeting unless a poll is demanded, a declaration by the        chairperson of the   meeting that a resolution has been carried or carried      unanimously or by a particular majority or lost or not carried by a particular          majority shall be conclusive evidence of the fact.

 

A poll may be demanded either before or after any vote by show of hands             by any person entitled to vote at the meeting.  If at any meeting a poll is        demanded on the election of a chairperson or on the question of           adjournment it shall be taken forthwith without adjournment.  If at any             meeting a poll is demanded on any other question or as to the election of directors, the vote shall be taken by ballot in such manner and either at            once, later in the meeting or after adjournment as the      chairperson of the   meeting directs.  The result of a poll shall be deemed to be the         resolution of the meeting at which the poll was demanded.  A demand for        a poll may be withdrawn.

 

16.       Resolutions in Lieu of Meeting-A resolution in writing signed by all of the           members entitled to vote on that resolution at a meeting of members, or             committees of members, is as valid as if it had been passed at a meeting      of members or committee of members.

 

BOARD OF DIRECTORS

 

17.01  Duties and Number-The affairs of the Corporation shall be managed by a            board of directors.  The board of directors shall consist of  12 directors, subject to change by special resolution.

 

17.02  Qualifications-Every director shall be eighteen (18) or more years of age   and shall be a member of the Corporation, or shall become a member of          the Corporation within ten (10) days after election as a director and no             undischarged bankrupt shall become a director.

 

17.03  Election and Term-Each Organizational Group Member shall be entitled to elect one director.  The Ordinary Members shall elect the balance of the board members.

 

Unless otherwise provided in the By-laws the directors of the Corporation             shall be elected by the members at a meeting of members and shall retire       in rotation.  At the first meeting of members, 4 directors shall be elected to        hold office until the close of the third annual meeting of the members after    that date, 4 to hold office until the close of the second annual meeting of members after that date and 4 to hold office until the close of the next   annual meeting after that date.  Subsequently at each annual meeting        there shall be elected a number of directors equal to the number of             directors whose term of office expires at the close of such meeting and          each director so elected shall hold office until the close of the third annual meeting after such director’s election.

 

17.04  Vacancies-The office of a director shall automatically be vacated:

 

a.         if the director does not within ten (10) days after election or                                       appointment as a director become a member, or ceases to be a                                 member of the Corporation;

b.         if the director becomes bankrupt or suspends payment of debts                                generally or compounds with creditors or makes an authorized                          assignment or is declared insolvent;

c.         if the director is found to be incapable of managing property;

d.         if the director misses three (3) consecutive meetings of the board of                        directors, unless the board determines by resolution otherwise;

e.         if the director by notice in writing to the President of the Corporation                       resigns from his or her position as a director;

f.          if at a special meeting of members, a resolution is passed by at                                least two-thirds (2/3) of the votes cast by the members at the                               special meeting removing the director before the expiration of the                                    director’s term of office; or

g.         if the director dies.

 

17.05  Filling Vacancies-A vacancy occurring in the board of directors shall be   filled as follows:

 

a.         if the vacancy occurs as a result of the removal of any director by                            the members in accordance with paragraph 22(f) above, it may be                                  filled upon the vote of a majority of the members and any director                                    elected to fill a removed director’s place shall hold office for the                               remainder of the removed director’s term;

 

b.         any other vacancy in the board of directors may be filled by the                                directors then in office (so long as there is a quorum) for a term                                    continuing only until the next annual meeting of members at which                             time the vacancy shall be filled by the members, provided that if                                  there is not a quorum of directors, the remaining directors shall                                forthwith, call a meeting of the members to fill the vacancy, and, in                          default or if there are no directors then in office, the meeting may                                  be called by any member;

 

c.         otherwise such vacancy shall be filled at the next annual meeting of                      the members at which the directors for the ensuing year are                                            elected.

 

If the number of directors is increased between the terms, a vacancy or      vacancies to the number of authorized increase shall thereby be deemed        to have occurred, which may be filled in the manner above provided.

 

17.06  Remuneration of Directors-The directors shall serve as such without       remuneration and no director shall directly or indirectly receive any profit      from occupying the position of director, provided that a director may be          reimbursed for reasonable expenses incurred by the director in the             performance of the director’s duties.

 

POWERS AND RESPSONSIBILITIES OF DIRECTORS

 

18.       Administer Affairs-The board of directors of the Corporation shall   administer the affairs of the Corporation in all things and make or cause to             be made for the Corporation, in its name, any kind of contract which the           Corporation may lawfully enter into and, save as hereinafter provided,             generally, may exercise all such other powers and do all such other acts   and things as the Corporation is by its Letters Patent or otherwise            authorized to exercise and do.

 

19.       Expenditures-The board of directors shall have power to authorize            expenditures on behalf of the Corporation from time to time for the         purpose of furthering the objects of the Corporation.

 

20.       Fund Raising-The board of directors shall take such steps as it may           deem requisite to enable the Corporation to acquire, accept, solicit or     receive legacies, gifts, grants, settlements, bequests, endowments and          donations of any kind whatsoever for the purpose of furthering the objects            of the Corporation.

 

21.       Employees-The board of directors may authorize the employment of such            individuals as it deems necessary for the proper conduct of the affairs of        the Corporation at such remuneration and upon such conditions as may       be agreed.  The board of directors may delegate any of these powers as it     deems appropriate   to the Executive Committee or other committee or to    the Executive Director of the Corporation.  The board of directors may             have the power to dismiss or suspend any employee and may delegate          this authority as it sees fit to any   committee or to the executive Director of         the Corporation.

 

22.       Remuneration of Agents and Employees-The remuneration of agents    and employees shall, subject to the other provisions of this By-law, be           fixed by the board of directors by resolution.

 

23.       Books and Records-The board of directors shall ensure that all     necessary books and records of the Corporation required by the By-laws        of the Corporation or by any applicable statute or law are regularly and            properly kept.

 

MEETINGS OF DIRECTORS

 

24.       Place of Meeting-Meetings of the board of directors may be held either at             the head office or any place within or outside Ontario.

 

25.       Notice-A meeting of directors may be convened by the President,   Treasurer or any two directors at any time.  The Secretary, when directed         or authorized by any of such officers or any two (2) directors, shall          convene a meeting of directors.    Notice of any such meetings shall be      served in the manner specified in paragraph 56 of this By-law not less            than four (4) days (exclusive of the day on which the notice is delivered or   sent but inclusive of the day for which notice is given)             before the meeting is to take place; provided always that a director may in any manner and at             any time waive notice of a meeting of directors and attendance of a            director at a meeting of directors shall constitute a waiver of notice of the                     meeting except where a director attends a meeting for the express      purpose of objecting to the transaction of any business on the grounds     that the meeting is not lawfully called; provided further that meetings of             directors may be held at any time without notice if all the directors are            present (except where a director attends a meeting for the express          purpose of objecting to the transaction of any business on the grounds     that the meeting is not lawfully called) or if all of the absent directors waive     notice before or after the date of the meeting.

 

If the first meeting of the board of directors following the election of             directors by the members is held immediately thereafter, then for such            meeting or for a meeting of the board of directors at which a director is       appointed to fill a vacancy in the board, no notice shall be necessary to             the newly elected or appointed directors or director in order to legally          constitute a meeting, provided that a quorum of the directors is present.

 

26.       Error or Omission in Giving Notice-No error or accidental omission in      giving notice of any meeting of directors shall invalidate such meeting or   make void any proceedings taken at such meeting.

 

27.       Guests at Board Meetings-Any member may attend meetings of the          board of directors as a guest, provided that the Corporation shall have no      obligation to provide notice of board meetings to the members of the Corporation.  Guests at board meetings may be invited to speak at such     times as may be determined by the board of directors, but they shall have      no right to vote.  The board of directors         may declare certain business of   the Corporation to be of such a confidential nature that it requires that the       business be addressed during an in camera session of the meeting.  In     that event, guests present at the meeting will be asked to leave for the   in camera portion of the meeting.

 

28.       Adjournment-Any meeting of directors may be adjourned from time to        time by the chairperson of the meeting, with the consent of the meeting, to       a fixed time and place.  Notice of any adjourned meeting of directors is not required to be given if the time and place of the adjourned meeting is             announced at the original meeting.  Any adjourned meeting shall be duly             constituted if held in accordance with the terms of the adjournment and a             quorum is present.

 

Any business may be brought before or dealt with at any adjourned            meeting which might have been brought before or dealt with at the original             meeting in accordance with the notice calling the same.

 

29.       Quorum-The number of directors which shall form a quorum for the           transaction of business shall be that which is set out in the Letters Patent        or a special resolution of the Corporation and, in the event of no such           provision, a   majority of the directors shall form a quorum for the             transaction of business.  Notwithstanding any vacancy among the directors, a quorum of directors may exercise all the powers of directors.

 

30.       Voting-Each director is authorized to exercise one (1) vote.  Questions      arising at any meeting of directors shall be decided by a majority of votes.

 

31.       Regular Meetings-Meetings of the board shall be held no fewer than        three   (3) times a year, with the date, time and place of the meetings to be      determined by the directors.  The board of directors may appoint a day or           days in any month or months for regular meetings of the board of directors             at a place and hour to be named by the board of directors and a copy of     any resolution of the board of directors fixing the place and time of regular meetings of the board of directors shall be sent to each director forthwith        after being passed, but no other notice shall be required for any such             regular meetings.

 

32.       Electronic Participation-If all the directors of the Corporation consent,      a meeting of directors may be held by means of such telephone, electronic or other communication facilities as permit all persons participating in the           meeting to hear each other simultaneously and instantaneously, and a             director participating in such meeting by such means is deemed to be        present at that meeting.

 

33.       Resolution in Lieu of Meeting-A resolution in writing signed by all of the             directors entitled to vote on that resolution at a meeting of directors, or   committees of directors, is as valid as if it had been passed at a meeting            of directors or committee of directors.


 

COMMITTEES

 

34.       Committees-The board of directors may from time to time appoint any        committee or committees, as it deems necessary or appropriate for such     purposes and with such powers as the board shall see fit.  Any such        committee may formulate its own rules of procedure, subject to such             regulations or directions as the board may from time to time make. Any       committee member may be removed by resolution of the board of            directors.  The board of directors may by majority vote wind up any committee.

 

OFFICERS

 

35.       Election and Appointment-The board of directors shall annually or more             often as may be required, elect a President, a Secretary and a Treasurer         from among themselves.  The board of directors may also appoint an        Executive Director who shall fulfil his or her responsibilities as Executive      Director in accordance with the terms of his or her contract of employment            with the Corporation.  The board of directors may from time to time      appoint such officers or honorary officers as it shall deem necessary who         shall have such authority and shall perform such duties as may from time     to time be prescribed by the board of directors.

 

36.       Procedure for Election of Officers-The officers of the Corporation shall   be elected at a special board meeting to be held annually.  To be eligible        for election as an officer of the Corporation, candidates must first be      nominated and seconded by directors present at the meeting of directors   and must have agreed to stand for election.  The officers shall be elected          by secret ballot of directors present at the board meeting convened for the             purpose of electing officers.  Failing a majority to elect on any ballot, the        candidate with the least votes shall be eliminated from succeeding ballots             until a candidate achieves a majority vote.

 

37.       Past President to Assume Interim Chair Duties-The immediate past        President shall chair the special board meeting pending the election of a    President, whereupon the newly elected President shall become the     chairperson for the continuation of the meeting and for the election of       future             officers.  The past President shall not have a vote for the purposes of such meeting.

 

38.       Vacancies-Notwithstanding the foregoing, each incumbent officer shall   continue in office until the earlier of;

 

(a)       that officer’s resignation, which resignation shall be effective at the                                    time the written resignation is received by the Secretary of the                                  Corporation or at the time specified in the resignation, whichever is                               later;

(b)       the appointment of a successor;

(c)        that officer ceasing to be a director if such is a necessary                                           qualification of his or her appointment;

(d)       the meeting at which the directors annually appoint the officers of                           the Corporation;

(e)       that officer’s removal; or

(d)       that officer’s death.

 

If the office of any officer of the Corporation shall be or become vacant the           directors by resolution may appoint a person to fill such vacancy.

 

39.       Removal of Officers-All officers, in the absence of agreement to the          contrary, shall be subject to removal by resolution of the board of directors        at any time, with or without cause.

 

40.       Duties of Officers may be Delegated- In case of the absence or inability to act of any officer of the Corporation or for any other reason that the            board of directors may deem sufficient, the board of directors may        delegate all or any of the powers of any such officer to any other officer or            to any director for the time      being.

 

41.       Powers and Duties-All officers shall sign such contracts, documents or                instruments in writing as require their respective signatures and shall           respectively have and perform all powers and duties incident to their            respective offices and such other powers and duties respectively as may     from time to time be assigned to them by the board of directors.  The            duties of the officers shall include:

 

(a)       President-The President shall be the chief executive officer of the                           Corporation unless otherwise determined by resolution of the board                       of directors.  The President shall be a director and shall be vested                                  with and may exercise all of the powers and perform all of the                                duties of a chairperson of the board.  The President shall see that                                  all orders and resolutions of the board and of the Executive                                      Committee are carried into effect and shall be an ex-officio member                        of all committees.

 

(b)       Vice-President-During the absence or inability of the President to                           carry out this or her duties these duties and his or her powers may                               be carried out by the Vice-President.  A Vice-President shall also                           perform such duties and exercise such powers as the President or                                the board may prescribe.

 

(c)        Treasurer-The Treasurer or his or her designate shall be                                            responsible for the care and custody of the funds and securities of                                     the Corporation and shall ensure the keeping of full and accurate                                 accounts of all assets, liabilities, receipts and disbursements of the                              Corporation in books belonging to the Corporation.  He or she or                          his or her designate shall be responsible for the deposit of all                                     monies, securities and other valuable effects in the name and to the                      credit of the Corporation in such chartered bank or trust company                            or, in the case of securities, with such registered dealer in securities                  as may be designated by the board and shall provide to the board a                        detailed monthly accounting of the financial position of the                                       Corporation.  The Treasurer or his or her designate shall be                                      chairperson of the Finance Committee, if one is appointed.  The                              Treasurer shall perform such other duties as may from time to time                              be directed by the board of directors or by the President.

 

(d)       Secretary-The Secretary or his or her delegate shall attend all                                   meetings of the board of directors, the Executive Committee and of                               the members and act as clerk thereof, record all votes and minutes                               thereof, and record all votes and minutes of all proceedings in the                           books to be kept for that purpose.  The Secretary or a designate                               shall give or cause to be given notice of all meetings of the                                       members of the board of directors.  The Secretary shall in the event                  of the absence or disability of the President, perform the duties and                                    exercise the powers of the President and shall perform such duties                                    as shall from time to time be delegated to him or her by the board                          or by the President.

 

(e)       Executive Director-The board of directors may from time to time                                appoint an Executive Director and may delegate to that person full                            power to manage and direct the business and affairs of the                                         Corporation (except such matters and duties as by law must be                           transacted or performed by the board of directors and/or by the                                 members) and to employ and discharge agents and employees of                           the Corporation or may delegate to that person any lesser authority.                 The Executive Director shall conform to all lawful orders given by                                 the board of directors of the Corporation and shall at all reasonable                            times give to the directors or any of them all information they may                            require regarding the affairs of the Corporation.

 

(f)        Science Officer-The Science Officer shall review and approve any                          sampling or other technical report issued by Corporation.  He or                                    she shall ensure that the information provided is factual and                                              represents the best current available knowledge and information.                                  He or she shall attend conferences of a technical nature as                                            recommended by the President or board of directors to ensure the                           Corporation remains current in its understanding of water quality                            issues that are or may affect water quality in the French River.

 

 

42.       Bonding-The board of directors may require that any officer, director,         employee or other person who is handling funds on behalf of the             Corporation be bonded in such amounts as may be determined by the          board of directors.

 

FOR THE PROTECTION OF DIRECTORS AND OFFICERS

 

43.       For the Protection of Directors and Officers-Except as otherwise             provided in the Act, no director or officer for the time being of the           Corporation   shall be liable for the acts, receipts, neglects or defaults of             any other director or officer or employee or for any loss, damage or expense happening to the     Corporation through the insufficiency or            deficiency of title to any property acquired by the Corporation or for or on behalf of the Corporation or for the insufficiency or deficiency of any     security in or upon which any of the moneys of            or belonging to the Corporation shall be placed or invested or for any loss or damage arising    from the bankruptcy, insolvency or tortious act of any person    including any person with whom any moneys, securities or effects shall be          lodged or deposited or for any loss, conversion, misapplication or          misappropriation of or any damage resulting from any dealings with any            moneys, securities or other assets belonging to the Corporation or for any     loss, damage or misfortune whatever which may happen in the execution             of the duties of the director’s or officer’s respective office or trust or in             relation thereto unless the same shall happen by or through the director’s         or officer’s own willful neglect or default.

 

44.       Director and Officer Indemnity-By this paragraph, the Corporation shall   be deemed to have consented to the indemnification of its directors and   officers on the terms contained herein and the approval of this By-law by the members shall be deemed to constitute the approval required under             Section 80 of the Act.  Every director and officer and his or her heirs,          executors, administrators and estates and effects respectively shall from           time to time and at all times, both while a director or officer and after           ceasing to be a director or officer, be indemnified and saved harmless out             of the funds of the Corporation from and against:

 

(a)       all costs, charges, damages, liabilities, fines, penalties, legal                                                 fees and expenses, whatsoever that he or she sustains or                                         incurs in respect of any action, suit or proceeding that is brought,                                   commenced or prosecuted against the director or officer for or in                                 respect of any act, deed, matter of thing whatsoever made, done,                          committed or permitted by the director or officer in or about or in                                respect of the duties of his or her office; and

 

(b)       all other costs, charges and expenses that he or she or it sustains                           or incurs in or about or in relation to the affairs thereof, except such                             costs, charges or expenses as are occasioned by his or her own                                     wilful neglect or default;

 

It is specifically provided that a director or officer who is seeking to                          be indemnified must provide prompt notice to the Corporation                            regarding the existence of a claim or other potential liability as well                            as full disclosure regarding the events giving rise to the claim and if                            a legal action is involved, and such director or officer must give the                                     Corporation the opportunity to participate in the defence.

 

45.       Insurance-Subject to the Act, the Corporation may purchase and maintain           insurance for the benefit of any director, officer or other person acting on          behalf of the Corporation against any liability incurred in that person’s   capacity as a director, officer or other person acting on behalf of the             Corporation, except where the liability relates to that person’s failure to act            honestly and in good faith with a view to the best interests of the          Corporation.

 

EXECUTION OF INSTRUMENTS

 

46.       Execution of Instruments-Contracts, documents or instruments in writing            requiring the signature of the Corporation may be signed by any two (2) of            the President, the Treasurer, the Executive Director and any other director           designated from time to time by the board of directors.  All contracts,                   documents and instruments in writing so signed shall be binding upon the             Corporation without any further authorization or formality.  The board of     directors shall have power from time to time by resolution to appoint any    officer or officers or any person or persons on behalf of the Corporation   either to sign contracts, documents and instruments in writing generally or             to sign specific contracts, documents or instruments in writing.  The seal of           the Corporation when required may be affixed to any instruments in writing   signed as aforesaid or by any officer or officers appointed by resolution of           the board of directors.

 

CHEQUES, DRAFTS, NOTES, ETC.

 

47.       Cheques, Drafts, Notes, Etc.-All cheques, drafts or orders for the   payment of money and all notes and acceptances and bills of exchange   shall be signed by such officer or officers or person or persons, whether or            not officers of the Corporation, and in such manner as the board of             directors may from time to time designate by resolution.

 

 

NOTICES

 

48.       Service-Any notice or other document required by the Act, the         Regulations, the Letters Patent, or the By-laws to be sent to any member           or director or to the auditor shall be delivered personally or sent by prepaid        mail or facsimile or electronic mail to any such member or director at his or her latest address as shown in the records of the Corporation and to the    auditor at its business address, or if no address be given therein then to        the last address of such member or director known to the Secretary;       provided always that notice may be waived or the time for the notice may   be waived or abridged at any time with the consent in writing of the person      entitled thereto.

 

49.       Signature to Notices-The signature of any director or officer of the             Corporation to any notice or document to be given by the Corporation may          be written, stamped, typewritten or printed or partly written, stamped,       typewritten or printed.

 

50.       Computation of Time-Where a given number of days’ notice or notice      extending over a period is required to be given under the By-laws or      Letters Patent, the day of service or posting of the notice shall not, unless      it is otherwise provided, be counted in such number of days or other           period.

 

51.       Proof of Service-With respect to every notice or other document sent by   mail it shall be sufficient to prove that the envelope or wrapper containing    the notice or other document was properly addressed as provided in   paragraph 55 of this By-law and deposited into a Post Office or into a mail             box.  A certificate of an officer of the Corporation in office at the time of the           making of the certificate as to facts in relation to the sending or delivery of any notice or other document to any member, director, officer or auditor or       publication of any notice or other document shall be conclusive evidence        thereof and shall be binding on every member, director, officer or auditor   of the Corporation as the case may be.

 

AUDITORS

 

52.       Auditors-Subject to the exemption contained in Section 96.1 of the Act,    the members shall at each annual meeting appoint an auditor to audit the   accounts of the Corporation for report to members who shall hold office           until the next following annual meeting; provided, however, that the             directors may fill any causal vacancy in the office of the auditor.  If an        appointment is not so made, the auditor in office must continue until a          successor is appointed.  The remuneration of the auditor shall be fixed by     the members or by the directors if they are authorized to do so by the             members and the remuneration of an auditor appointed by the directors     shall be fixed by the directors.  The members may by resolution passed by             at least two-thirds (2/3) of the votes cast at a general meeting of which notice of intention to pass the resolution has been given, remove any             auditor before the expiration of the auditor’s term of office and shall by a   majority of the votes cast at that meeting appoint another auditor in such    auditor’s stead for the remainder of the term.

 

FINANCIAL YEAR

 

53.       Financial Year-The financial year of the Corporation shall terminate on     the last day of March 31 in each year or on such other date as the           directors may from time to time determine by resolution.

 

BORROWING

 

54.       The directors may from time to time

 

(a)       borrow money on the credit of the Corporation; or

(b)       issue, sell or pledge securities of the Corporation; or

(c)        charge, mortgage, hypothecate or pledge all or any of the                                          real or personal property of the Corporation, including book                                              debts, rights, powers, franchises and undertakings to secure                                       any securities or any money borrowed, or other debt, or any                                         other obligation or liability of the Corporation.

 

From time to time the directors may authorize any director, officer or            employee of the Corporation or any other person to make arrangements          with reference to the moneys borrowed or to be borrowed as aforesaid   and as to the terms and conditions of the loan thereof, and as to the             securities to be given therefor, with power to vary or modify such     arrangements, terms and conditions and to give such additional securities          for any moneys borrowed or remaining due by the Corporation as the   directors may authorize, and generally to manage, transact and settle the borrowing of money by the Corporation.

 

AMENDMENT OF BY-LAWS

 

55.       By-laws-The board of directors may pass by-laws not contrary to the Act    or the Letters Patent and may, by resolution, amend or repeal by-laws         from time to time.  Any such by-law, or amendment or repeal thereof by             the board of directors is effective only until:

 

(a)       it is confirmed at a special general meeting of the members duly                              called for that purpose by as simple majority vote of the members                                  present in person; or

(b)       it is confirmed by a simple majority vote of the members present in                           person at the next annual meeting of the members except where                                  otherwise specifically provided by the Act.

 

The members may, at the general meeting or the annual meeting referred to in paragraphs (a) and (b) above, confirm, reject, amend or otherwise deal with any by-law passed by the directors and submitted to the meeting for confirmation, but no act done or right acquired under any such by-law is prejudicially affected by any such rejection, amendment or other dealing.

 

 

 

 

 

ENACTED this  7th day of March, 2009.

 

 

 

WITNESS the seal of the Corporation.

 

 

 

 

__________________________                          __________________________

President                                                                   Secretary