xx AGM Minutes
MINUTES
French River Stewardship Council Annual Membership Meeting
Sunday, July 25th, 2010 @ 1 p.m.
Alban Community Centre
Alban, ON
1.0 Introductions: Terry Young, Deputy-Chair welcomed everyone at 1:05 p.m. and gave a brief summary of the afternoon. The meeting was attended by the Board of Directors, current members and the general public.
2.0 President’s Report: Joe Dippong also welcomed everyone and explained the duties of certain Directors during the meeting (e.g. Secretary’s duties, Treasurer’s duties and the duties of the Communication Team). Joe also spoke briefly on the FRSC website, the completion of our 3 year water project that he would go into detail later on during the meeting, the completion of the 2 year tree planting program and the Fisheries Committees project.
3.0 FRSC Fisheries Report: Jim Rook, Manager of the committee spoke in detail on the background of the Fisheries Committee and where they are at today. This was supported by a PowerPoint presentation.
4.0 Guest Speaker, French River Fisheries – George Morgan, Department of Biology at Laurentian University: George gave a verbal presentation on the formation and history of the French River Community Fisheries Committee. He spoke in detail as to what was done over the years and their findings, including the Fall Walleye Index Netting (FWIN) in 1994. From 1992 to 2009 the French River Management Cycle led to a series of projects and surveys. George spoke on the highs and lows they faced during this study and how things have improved. George took questions from the floor.
Jim Rook spoke on the council’s plans for three spawning sites that have been approved for funding. He advised the permits should arrive within a week. Jim asked for volunteers to assist with cleaning the three sites and explained what was required from them. He further stated that volunteers could assist with other projects as well (fish habitat in front of your residence/cottage). They were advised to contact Richard Martel. Jim stressed help was needed with fund raising to boost our chances for Grants.
Jim also spoke on future considerations, as stated in the PowerPoint presentation (e.g. Funding and stocking programs).
5.0 French River Sampling Projects: Joe Dippong spoke on the sampling projects that were done and advised of the findings with a break down from each location. This was supported with a PowerPoint presentation showing individual sample sites with dates and readings. Joe took questions from the floor.
6.0 Lagoon Project Update: Terry Young clarified that Ron Garbutt, Councilor with the French River Municipality will speak on behalf of Council.
Councilor Garbutt advised the membership and public that the French River Stewardship Council approached the Municipality as to the operation of the Noelville Lagoon. This resulted in the Ontario Clean Water Association being contacted to look into it (to optimize the operation of the Lagoon). Because of this, regular meetings took place so the Municipality could be updated on the progress.
Councilor Garbutt spoke on the history, action plan and future activities of the Lagoon. He also expressed Councils concerns and what they are looking for.
Councilor Garbutt took questions from the floor.
7.0 Septic System Model Demonstration – Sudbury and District Health Unit: Adam Ranger, the area Inspector and Richard Auld, Public Health Inspector spoke on residential septic systems and building codes. Richard clarified the size of your sewage system depends on who it falls under … Sudbury and District Health Unit vs. Ministry of Environment. He advised that replacement systems and new systems require a permit. He spoke on blue/green algae and its popularity. They then took questions from the floor, and advised that during the break, they were available to demonstrate their mini septic system and to answer questions.
At this point, Ron Garbutt spoke on the various community activities the French River Stewardship Council has been involved with: tree planting, student education and the Sudbury and District Health Unit’s Children’s Water Festival. Ron Garbutt accepted an award on behalf of the FRSC, from the SDHU for participating in the Children’s Water Festival.
8.0 Looking for Public and Member Involvement: Terry Young spoke on public and member involvement and asked those present to pass on what they heard today. He advised we need participation, membership and financial support.
(10 Minute Break )
Meeting reconvened at 3:15 p.m.
9.0 Membership Report/Meeting and Elections:
(5.0)
(5.1) 9.1 Introduction of our current Board of Directors – Joe Dippong introduced the Board of Directors to the membership.
(5.2) 9.2 Financial Report – Mac Heddle gave a verbal Year End Report with the assistance of a PowerPoint presentation to the members. He went over the various expenditures for the year end – March 31, 2010.
(5.3) 9.3 Motion of Accountant – Mac Heddle advised the financial report was submitted to Virginia Rook, Certified General Accountant for verification.
(5.4) 9.4 Motion to Accept Financial Report – Mac Heddle asked for a motion to accept the Year End Report. Seconded by Ron Garbutt. Carried.
(5.5) 9.5 Discussion Period/Questions & Answers – There were no questions.
(5.6) 9.6 Nominations (from floor) and Elections – There were four (4) Directors positions open (Norm Stoner, Terry Young, Carl Bisaillon and Jeffrey Duck). Dean Wenborne asked for nominations from the floor. There were no nominations from the floor.
Joe Dippong moved to close the nominations. Seconded by member, Harold Carriere. Closed and carried.
10.0 Adjournment: Joe Dippong adjourned the meeting at 3:25 p.m.
Minutes
French River Stewardship Council Annual Membership Meeting
Sunday, July 26th, 2009 – 1:30 P.M.
Alban Community Centre
1.0 Introductions by the President: The meeting was attended by the Board of Directors, current members and the general public. Joe Dippong called the meeting to order at 1:30 p.m. and advised everyone present that, this is the 1st Annual General Meeting since Incorporation as a not for profit organization.
Joe Dippong then went on to welcome everyone and introduced the guest speaker and guest participants. Joe went over the Agenda and explained the election procedures.
2.0 Presentations:
2.1 Sturgeon Bay – a look at what can go wrong: Jim Rook introduced the guest speaker, Greg Mason, who gave an informative slide presentation on the challenges, good and bad, that Sturgeon Bay is facing regarding blue-green algae, and the involvement of other agencies.
2.2 Georgian Bay Biosphere: Greg Mason, General Manager explained the effectiveness of the Biosphere Program and how it may help the French River area. He advised everyone present that he would be glad to answer questions after. Questions: - 10 minutes
2.3 French River Sampling Projects: Joe Dippong gave a power point presentation on what the Stewardship Council has done and what is being done in 2009 and 2010. Questions: - 5 minutes
2.4 Lagoon Project: Jim Rook, Project Manager spoke on the causes and the affects phosphates have on our water systems and explained our project objectives. He also spoke about the technology that would improve it, as well as how the Noelville Lagoon operates and who operates it. Questions:
Bill Nuttley asked if the MOE is aware of it and if so, what is he doing.
Bill was advised the MOE is aware of it and are involved.
Eric McIntyre re-clarified the testing process Jim Rook explained and asked if they did their own testing.
Jim Rook stated yes, they do their own testing.
Diane Duck asked if it’s at capacity, shouldn’t they stop.
Jim advised yes it is, but we cannot say for sure.
Greg Mason asked if there were any other Lagoons operating and was there any municipal funding. He suggested checking with the Federation of Canadian Municipalities.
Bob Armstrong asked are we at the point where another Lagoon should be built.
He was advised we can only suggest it.
2.5 Tree Planting Project: Ron Garbutt explained why it is being done, and that it is a two part program.
3.0 Looking for Public and Member Involvement:
. assist with membership committee – Joe Dippong advised anyone interested should speak with Mac Heddle.
. assist with fisheries committee – Joe Dippong advised anyone interested should speak with Terry Young.
. assist with tree planting in 2010 – Joe Dippong advised anyone interested should speak with Ron Garbutt.
4.0 10 Minute Break
5.0 Membership Report/Meeting and Elections
5.1 Introduction of our current Board of Directors – slate, approval: Joe Dippong
Motion to approve President’s presentation
Moved by Bob Armstrong
Seconded by Art Bourre
- Carried
5.2 Financial Report: Mac Heddle
5.3 Motion of Accountant: Mac Heddle
Motion was not done
5.4 Motion to Accept Financial Report: Mac Heddle
Motion to approve the Financial Report
Moved by Joe Dippong
Seconded by Keith Dempster
- Carried
5.5 Discussion Period – Questions & Answers: Joe Dippong
5.6 Nominations (from floor) & Elections: Mac Heddle : Rose Heddle
3 positions to the Board of Directors
# 1: Joe Dippong was nominated by Ron Garbutt and seconded by Art Bourre.
Joe Dippong advised he would stand – Acclaimed.
#2: Dean Wenborne was nominated by Richard Bisaillon and seconded by Norm Stoner.
Dean Wenborne advised he would stand – Acclaimed.
#3: Bill Nuttley stepped down prior to the Annual General Meeting.
Therefore, his nomination is declined and opened the floor for nominations.
Keith Dempster was nominated by Art Bourre and seconded by Gerry Hibbs.
Keith declined the nomination.
Richard Martell was nominated by Carl Bisaillon and seconded by Richard Bisaillon.
Richard accepted the nomination.
Moved by Dean Wenborne and seconded by Norm Stoner.
- Carried -
6.0 Adjourned at 3:40 p.m.
NOTE: Attendance was taken by Carl Bisaillon for information purposes.
Prior to the 10 minute break, there were 47 members/members of the public in attendance, plus 14 members at the head table, for a total of 61 people.
After the break, there were 25 members/members of the public in attendance, plus 13 members at the head table, for a total of 38 people.